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DA WebEx Scheduling and Support

Help pages for Scheduling WebEx calls and making use of WebEx Meetings for DA conference calls

– created by the DA WebEx volunteer team: webex@democratsabroad.org

How to schedule a WebEx Meeting:

(Note: you must coomplete the DA WebEx Host Certification Program in order to schedule a WebEx meeting.)

  1. Check the current WebEx Meeting Calendar to avoid conflicting with other scheduled meetings

  2. Schedule the event in advance by filling in the WebEx Scheduling Form on the wiki

  3. Review the invitation messages to make sure that all listed dates, times, and meeting details are accurate
    1. Be sure that you have received both the Participant Invitation e-mail for distribution to participants, and the Host Key e-mail with the Host-Key

  4. Distribute the full WebEx invitation message out to your event participants

Please do not schedule meetings any more than 3 months in advance without prior consultation with the WebEx team.

Canceling, Changing, or Requesting a Recording of a Meeting

Please use the Meeting Change or Recording Request Form to cancel your meeting, make a change to the name or times, or to request the Streaming Recording link.

Recording & Change Request Form for WebEx Meetings


Calendars and World Time Utilities



Help Tips for WebEx Users

The following pages will help first-time WebEx users to get set up and oriented with WebEx on their personal computer:


 



Becoming a WebEx Meeting Host

Host Certification 

Before you can be a WebEx meeting Host, you must pass the DA WebEx Host Certification Program to ensure that your participants have a good remote meeting experience. Scheduled Host Certification Training Sessions are listed here. If you have questions, contact the DA WebEx Team:  webex@democratsabroad.org


Host Help Pages

If you are the "Host" organizer, please review the following Help Pages:

  1. WebEx Host Certification Program

  2. WebEx Roles: Host, Presenter, & Participant

  3. How to manage a WebEx meeting as the "Host"

  4. In-room Moderator Tips and Guidance

  5. If you need to cancel a scheduled meeting, please send a cancellation request to: webex@democratsabroad.org


 

Support from the DA WebEx Help Team


The DA WebEx team is here to help wherever possible, but requests for advice, training, or troubleshooting need to be made with sufficient advance time so that they can reasonably be coordinated on all sides.  We are all volunteers working towards the same shared objective of turning out the vote, but as they saying goes, "Failure to plan on your part, does not constitute an emergency on ours." (smile)

Quick Links:

WebEx Meeting Calendar page

WebEx Scheduling Form

 

 

 

 

 

Scheduling a WebEx Meeting by e-mail

 

If somehow the WebEx Scheduling Form is not working to schedule a WebEx meeting for your group or Country Committee or you need to make a special request, please send a request e-mail with the following information to:

webex@democratsabroad.org

Please try to request your meeting event at least one week in advance to provide sufficient time for setting up the meeting and for you to be able to get the meeting invitation out to your participants.
 
Your request should include:

  1. Who– name of the group organizing the meeting (CC name or Committee name)
  2. Title– of this specific meeting
  3. Date and Time– of meeting in both EST/EDT (DC-time) and your local time zone (all calls are listed in EST/EDT)
  4. PW– password requested (keep this simple, we will use our generic password for most general access meetings)
  5. Host– who will be the person responsible for managing the call control features 

One of the WebEx team will respond and send you the meeting access details for you to distribute to your participants.  

We will also send you, as the "host" organizer, the "Host Key" which you will use to manage the meeting call.

When managing a call:

  1. Keep in mind that the meeting starts automatically 15 min prior to scheduled start.  The Host does not need to manually start the meeting.
  2. The Host must "End the Meeting," when finished – not just close the WebEx application. If the Host closes the meeting, this will end the call for other participants

  3. The meeting organizer is responsible for distributing the invitation emails to the attendees. (We do not need the list of participants for WebEx.)


 

Contact the DA WebEx volunteer team:

webex@democratsabroad.org

Users Managing this Space

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Pages in this space:

 

 

Upcoming Host Certification Trainings

  • Tuesday, Jan. 14th, 2020
    • 10:00 Vancouver & PST
    • 13:00 DC & EST
    • 19:00 Paris & CET (Host)
  • Saturday, Jan. 25th, 2020
    • 03:00 DC & EST
    • 09:00 Paris & CET (Host)
    • 17:00 Tokyo & JST
  • Tuesday, Feb. 4th, 2020
    • 14:00 Vancouver & PST
    • 17:00 DC & EST
    • 23:00 Paris & CET (Host)
    • Weds 5 Feb 07:00 Tokyo & JST

Sign-Up for a Host Certification Training Session:

Host Certification Sign-Up Form

 


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