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Position Descriptions and Responsibilities for CC Officers

(Document posted to the DA Wiki in February 2017)

Country Committee officer/management position descriptions


Bolded blue text = minimum required for Country Committee (CC) to be in compliance

 

Chair (DPCA Voting Member)

Local

Regional

Global

Overall management of the Country Committee (CC)

Consult with Regional Vice Chair (RVC) as necessary

Consult with international ExCom as necessary

Ensure that Democratic Party Charter & Bylaws, DPCA Charter and rules, local CC bylaws and rules, and FEC rules are followed

 

 

Ensure that CC Treasurer and Secretary core work is being done

 

 

Serve as spokesperson for the CC, unless delegated to another

 

Work with global Communications team

Conduct regular meetings of the CC executive committee (ExCom)

Attend monthly regional WebEx meetings called by RVC

  Attend or ensure that someone from CC leadership attends monthly global Town Halls

Organize regular email and other communication with members

Read and respond to emails sent on the regional leaders’ list serve

  Read and respond to emails on the global Leadership list serve

Organize regular publicized meetings of the CC membership

 

 

 

 

Ensure that accurate membership records are certified with the Int’l Secretary by February of each year

 

 

Ensure every year that current CC bylaws are in the DPCA files

Organize a CC annual general meeting (AGM) in the first half of each year

Attend and vote at annual regional meeting, in person or by WebEx

Regularly attend and vote at (usually annual) DPCA Global Meetings, in person or by WebEx, or proxy your vote

 

 

  Ensure that CC AGM minutes are submitted to the International Secretary within 15 days following AGM 

See that CC officer and ExCom elections are conducted in the first half of odd-numbered years by a neutral Nominations and Election Committee

 

In CC election years, ensure that current contact info for all CC ExCom members is sent to the International Secretary within 15 days following AGM

 

 

Collaborate with others CCs and DA leaders in the region

Collaborate with other CCs and DA leaders across the world

Raise funds for CC and/or local chapter(s)

 

Help raise funds for the DPCA

 

 

 

Vice Chair (DPCA Voting Member)

Local

Regional

Global

Partner with the Chair to take on some of the responsibilities of the Chair

Be prepared to step in for the Chair if necessary

 

Attend and vote at annual regional meeting, in person or by WebEx

Attend and vote at annual DPCA Global Meeting, in person or by WebEx, or ensure that other CC leader carries your proxy

 

 

 

Voting Representative(s), if applicable (DPCA Voting Member)

Local

Regional

Global

Work with the CC Chair and CC ExCom to determine specific duties

 

 

Attend and vote at annual DPCA Global Meeting, in person or by WebEx, or proxy your vote

 

 

 

Treasurer

 

 

Local

Regional

Global

Ensure that funds are properly raised and expended

Provide the RVC with bank account details, if applicable, to ensure continuity

 

Keep accounts

 

 

Manage bank account if applicable

 

 

Pay applicable CC bills

 

 

Establish annual CC budget

 

 

Make annual financial report to CC leadership and membership

 

 

Make financial records available upon request for membership review

 

 

 

 

 

Secretary

 

 

Local

Regional

Global

Take and archive minutes of CC ExCom meetings and CC AGM

 

Submit AGM minutes and list of elected officers with contact information to the International Secretary within 15 days of the AGM

Maintain administrative files and records (responsible for CC membership; if CC doesn’t have a database manager, then see in that section below the tasks pertaining to managing CC membership)

 

Submit yearly sign-off of membership numbers to the International Secretary

 

 

Report bylaws changes to the International Secretary and RVC, confirm bylaws with the Int’l Secretary each year

 

 

 

Counsel

 

 

Local

Regional

Global

Be available for consultation by the CC ExCom on legal and procedural questions relating to the CC or its activities

 

Consult with International Counsel as necessary

 

 

 

 

Unelected/appointed positions (can be combined; can be filled by CC excom officers)

 

 

 

Database Manager

 

 

Local

Regional

Global

Take and pass required database management training and certification

 

Consult with global IT Team as necessary

Manage local DA membership database

 

 

Assist with annual membership verification

 

 

Review and approve new member requests; send  welcome messages to new members

 

 

 

 

 

Social Media Manager

 

 

Local

Regional

Global

Regularly moderate and post to the CC's Facebook page and Twitter accounts

 

Work with global Communications/SM team

Ensure CC social media outlets adhere to global DA social media guidelines

 

Join and follow global SM Managers’ Facebook page (Democrats Abroad Social Media)

 

 

 

Communications Manager

Local

Regional

Global

Take and pass required website content management training and certification

 

Work with global Communications and IT teams  

Maintain up-to-date CC home page on democratsabroad.org

 

 

Working with CC leaders, send email updates and notifications to members

 

 

Post local events on the CC home page/calendar

 

 

Serve as local Media Contact to provide information to local media and funnel press requests to the appropriate CC representative

 

Work with global Press Officer /Communications team

 

Acronyms Decoded

AGM = Annual General Meeting

CC = Country Committee

DA = Democrats Abroad

DPCA = Democratic Party Committee Abroad (the official name of Democrats Abroad)
ExCom = Executive Committee

FEC = Federal Election Commission

IT team = Technology team

RVC = Regional Vice Chair

SM = Social Media

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