Charter Res. 07 (compliance §5.4)

Resolution to amend the Democrats Abroad Charter by updating country committee compliance requirements
Proposed by Julia Bryan (International Secretary)
BE IT RESOLVED, that Section 5.4 of the Democrats Abroad Charter shall be amended as follows:

Section 5.4 (Country Committee Compliance and Filings)

1. Each Country Committee shall hold an Annual General Meeting on or before June 30th of each calendar year and shall provide minutes of the Annual General Meeting to the International Secretary and the Regional Vice Chair at such time as determined under paragraph (g) of this section.
2. By January 31stFebruary 20th of each year, each Country Committee shall furnish to the International Counsel, International Secretary, and Regional Vice Chair a copy of the Country Committee's Bylaws, indicating any amendments made during the year.
3. Country Committees shall hold their elections no later than June 30th of odd-numbered years. Within fifteen (15) days of any election held by a Country Committee, the Secretary of such Country Committee shall certify the results of the election to the International Secretary and forward the minutes of the election meeting, with full address and contact information of the office holders so elected.
4. Without limitation of the foregoing, Country Committees shall at all times be in keeping with Sections 5.2 and 5.4; provided, however, that by a 4/5 majority vote of the Executive Committee of the DPCA or, by a majority vote of the DPCA at a regular meeting, upon written application, and for good reason, a dispensation from Section 5.2
   1. may be granted for a period not to exceed 2 years.
   2. The Executive Committee shall establish from time to time the methods and procedures to be used by the Country Committees to verify and certify membership for all purposes under this Charter, with the maximum accuracy reasonably possible for an association such as Democrats Abroad.
   3. By January 31stFebruary 20th of each year, the Chair of each Country Committee shall certify to the International Chair Secretary of the DPCA that, as of January 31st, the membership database containing the names and such other information as the DPCA Executive Committee shall require is current and correct for certification of the number of members, and such certification must be attested to by the Secretary or Treasurer of such Country Committee. The database referred to in the previous sentence shall be in the format from time-to-time prescribed by the Executive Committee.
   4. Each Country Committee shall file provide within the required time provide such documents or information concerning the activities of the Country Committee as may be reasonably required by the International Chair or the Executive Committee.

Proposed: February 14, 2017